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City of Glencoe- Council Meeting

City of Glencoe

GLENCOE CITY COUNCIL MEETING MINUTES
OCTOBER 21, 2019
7:00 P.M.

Mayor Wilson called the regular meeting of the City Council to order at 7:00 p.m. Members present: Schrupp, Alexander, Robeck, Lemke and Neid. Also present: City Administrator Mark Larson, City Attorney Mark Ostlund, Finance Director Trippel, Assistant City Administrator Ehrke, PWDs Schreifels and Voigt and Police Chief Raiter.
Councilor Alexander entered the motion to approve the consent agenda as presented. Councilor Neid seconded. All members voted in favor.
A. Approve the minutes of the regular meeting of October 7, 2019.
B. Approve the following building permits:
1. Kwik Trip; Mechanical Permit
2. Midwest Research Swine; Interior Room addition
3. Southwest Eye Care; Plumbing Permit
4. Jake McLain, 310 Pleasant Ave; Open Porch Addition
5. Ted Neumann, 105 13th St E; Garage interior finish
6. Randy Scrivner, 1412 15th St E; Re-side
7. McLeod County, 607, 611, 631 DeSoto Ave N; Demolitions
8. Duane Yurek, 1217 Elliott Ave N; Re-roof
9. Kay Falling, 1618 10th St E; Mechanical Permit
10. George Schaust, 1713 9th St E; Re-roof
11. Dale Schmieg, 1518 Elliott Ave N; Garage Re-roof
12. John Kunkel, 1414 15th St E; Re-roof
13. Sandy Ittel, 1820 Louden Ave N; Mechanical Permit
14. Nicole Angelo, 1715 Greeley Ave N; Window Replacement
C. Approve the following licenses:
1. Kwik Trip, Tobacco and 3.2 Off Sale liquor licenses
Assistant City Administrator Dan Ehrke reviewed the property tax abatement proposal to Miller Manufacturing Company to help pay a portion of the costs associated with the soils correction associated with the construction of a new warehouse to be located within the City of Glencoe. The estimated $2 million project will have a tax value of $960,000. The City will pay the abatement to the developer in 15 annual installments commencing on April, 2023 and continuing through April 1, 2037. The payment to the developer shall not exceed $12,989 annually or a cumulative total of $194,835 over the abatement term.
Mayor Wilson opened the public hearing. No input was given. Motion to close the hearing entered by Councilor Neid and seconded by Councilor Robeck. All members voted in favor.
Councilor Alexander offered the following resolution and moved its adoption:
RESOLUTION NO.2019-27
RESOLUTION APPROVING PROPERTY TAX ABATEMENT FOR CERTAIN PROPERTYIN THE CITY OF GLENCOE
The complete resolution is on file in the office of the city administrator.
The motion for the adoption of the foregoing resolution was duly seconded by Councilor Schrupp and, the roll being called, the following vote was recorded: All members voted in favor. Whereupon said resolution was adopted and approved.
Councilor Alexander entered the motion to authorize the Mayor and City Administrator to execute the Tax Abatement and Subsidy Agreement as prepared by City Attorney Mark Ostlund with Miller Manufacturing. Councilor Lemke seconded the motion. All members voted in favor.
Mayor Wilson opened the public hearing on delinquent bills owed to the city. There being no public input Councilor Lemke motioned to close the hearing. Councilor Neid seconded. All members voted in favor.
Councilor Lemke then entered the motion approving certification of delinquent bills with the following resolution:
RESOLUTION NO. 2019-28
RESOLUTION CERTIFYING COLLECTION OF DELINQUENT BILLS WITH 2020 TAXES
WHEREAS, certain properties have incurred costs to the City of Glencoe that have not been paid; andWHEREAS, published and written notice has been sent to each property owner; and
WHEREAS, the City of Glencoe has held a public hearing regarding the payment of said bills:
NOW THEREFORE, BE IT RESOLVED by the City of Glencoe that:
The City Administrator is hereby authorized to certify to the County Auditor for collection with 2019 taxes those amounts owed to the City of Glencoe.
That those delinquent accounts are as follows:
Redwood Consulting LLC., PID 22 050 3370 $489.73
Randall Wosmek, PID 22 050 3150 $185.47
Councilor Alexander seconded. Upon a roll call vote all members voted in favor. Whereupon said resolution was adopted and approved.
Assistant City Administrator Dan Ehrke presented the Contract for Services with Rice Companies to complete the renovations to the West Wing Restrooms at the City Center.
The detailed scope of work was presented for the $131,063 project. Rice Companies will finalize the already provided preliminary design documents, bid, contract and construct the project for the above stated price. Construction of the project will take approximately 60 to 90 days to complete. City Attorney Ostlund has reviewed the contract.
Councilor Robeck motioned to approve the Contract for Services with Rice Companies as presented. Councilor Neid seconded. All members voted in favor.
Assistant City Administrator Dan Ehrke reviewed the proposal of Construction Management services for the demolition of the existing building located at 1128 Hennepin Avenue. These services will be provided to assist the city in contracting the demolition of the building in accordance with preliminary design documents provided by SEH n May 2018. Scope of the contract includes preconstruction and final design, distribution on bidding documents, construction, safety and quality control. The construction management fee of 5% includes the project and overhead on the project and is calculated of the total construction cost at the completion of the project. RCI’s staff time and general conditions costs are not included in the fee percentage.
There are liability issues with this distressed property. Construction management is required to specify exactly how to demo this structure in a safe manner.
Discussion led to Councilor Lemke entering the motion to approve the Contract for Services with Rice Builders for project management services on the demolition of 1128 Hennepin Avenue building. Councilor Schrupp seconded the motion. All members voted in favor.
Police Chief Raiter presented the Police Department policy regarding evidence collected by the Glencoe Police Department and chain of custody process. This information was previously discussed at the recent council workshop.
Councilor Alexander entered the motion approving the policy as presented. Councilor Neid seconded. All members voted in favor.
City Administrator Larson informed the council of the meetings held with the County concerning drainage issues on Ford Avenue properties north of 16th Street. The city has no issues on the street side but there are issues on rear properties with a private tile line. City Attorney Ostlund has looked through property records and could not find any agreement obligating the City to take care of this issue. Parties involved will need to come to the table to get this issue resolved.
The next workshop will discuss this issue further.
Councilor Alexander entered the motion to approve payment of the city bills as presented. Councilor Lemke seconded. All members voted in favor.
Mayor Wilson called for adjournment at 7:46 p.m. Councilor Schrupp entered that motion with Councilor Neid seconding. All members voted in favor.
The above minutes are the official actions taken by the city council. The complete minutes are on file and available for review in the office of the city administrator.

(Published in The McLeod County Chronicle November 13, 2019)